Online forms that help
convert teachers

How to make online forms that drive action

A background of Bee Digital Marketing colours with an image of a tablet in the foreground. The tablet displays an online sign up form for a teacher to complete.

Why do you need a form?

Data in exchange for value

How can you get more teachers to sign up to your free trial, register for your webinar, or subscribe to your newsletter?


These are challenges that our clients face all the time.


Significantly a form on your website or landing page might be the first “transaction” a teacher has with your product or service.


It’s worth spending time getting it right.


The answer isn’t always complicated. Sometimes it’s simply…make a better form experience.

What elements make a good form?

Forms have been around since the web’s been around and you see them every time a company wants your personal details in exchange for something of value.


Form-building functionality will be built into your marketing platform, or you may use a dedicated form-building tool like Typeform, a WordPress plugin like Gravity forms, or a function of your productivity suite like Google Forms.


Hell, you might even code your own, you crazy kid.


But this isn’t about the tool, this is about the user experience.


If a teacher gets to your form how do you give yourself the best chance to get them to (happily!) fill it out?

Start with the words

Forms are paperwork. Bureaucracy. Red tape.


They are, mostly, boring and tedious.


But they don’t have to be.


We find that a conversational micro copy style lends itself to higher conversions.


For example, avoid using a default ‘Submit’ button – consider the action you want your audience to take from their point of view.


👎 ‘Submit’ vs 👍 ‘Get My Free Access’

👎 ‘Submit’ vs 👍 ‘Send Me the Research’

👎 ‘Submit’ vs 👍 ‘Sign Me Up!’


Make your form fields feel less like work, and more like the start of a conversation.

Short or long forms?

There’s a myth that long forms don’t convert but it depends on the value offered and how the form is presented.


The form length should match the perceived value the teacher gets from completing your form.


In our market we certainly don’t advise shying away from long forms.


Your form should always ask for the minimal amount of data to maximise conversions. But minimal doesn’t mean a low number of fields.


It’s the minimal amount to get the job done. That could be two or twenty fields.


The goal of a high value outcome form isn’t just to increase conversions. It should be to increase the quality of data you’re getting.


It’s better to connect to 10 high quality free trial users than fruitlessly chase 100 low quality free trial users.

Different forms for different purposes

Only asking for an email and first name is probably enough for a newsletter sign up form. But if you are providing free trial access to your full product then it’s OK to ask for a lot more.


In fact, it’s preferable.




  1. Someone interested in a product trial is keen and may convert into a customer – if you have a decent data set it makes that process a lot easier.
  2. It reduces freeloaders and implies legitimacy. Sorry to be blunt but sometimes you want a high barrier to entry. Teachers who are serious about trying your product won’t be phased by filling out more fields.

Rules of thumb


  1. Signs up up for your newsletter? You don’t want to put anyone off so email only
  2. Want senior leaders to sign up for your webinar? Name + email + extra data point e.g. job title
  3. Seeking subject leaders to sign up for a free trial? You want to put (some) people off, so don’t be afraid to ask for more data points so only serious buyers apply

Thank you pages

The page that comes after your form is important.

A pop up/overlay thank you message is OK, but could be problematic on mobile and reduces accessibility.


We advise a Thank you page every time.


So your prospect has just given you their personal data and reached your thank you page. They are into you so don’t stop now! Give them something else to click.


On the Thank you/confirmation page offer up a hand picked selection of blog posts they can explore, a real time stream of your latest tweets, or a live chat facility.


You can also use a Thank you page to track conversions from form to page.


Landing page software may have this facility built in, or you may need to set it up as a Goal in Google Analytics.

Questions we get asked!

Should I ask for a teacher’s mobile number?



Anyone who markets and sells products and services into the education market knows how hard it is to get through to teachers.


It’s easy enough to ask for a phone number during a sign up process, but, if a teacher gives you the school phone number, good luck trying to get hold of them.


In addition, most teachers don’t sit at a desk (especially in primary schools) which means you have to go via the School office. And 99% of cold calls will stop dead there.


Unfortunately in our experience there is also a hesitancy to ask for a mobile number. It seems…intrusive somehow. That a form that asks for a mobile number will put teachers off filling it in.


But we’ve seen higher success rates from mobile numbers compared to school numbers.


And, if you don’t make it a mandatory field, no drop off in conversions.


Why asking for a mobile number is a smart choice

  • No gatekeeper
  • Phone is kept on their person
  • Voicemails will be listened to
  • Smart phone notifications will show
  • You can text them a follow up

Of course it depends on the campaign and brand, and the usual rules apply about call timing and context, but ask for a mobile number and you might be impressed how well it works.

Should I ask for job title?

An example of a bad job title form field with just the words job description in it, and a better form field asking for the job description that is most similar to the contacts.

There is a huge variation of job titles in schools. We’d advise taking one of two approaches:


Option 1: Have a short pre-defined alphabetical list of common school job titles, and use the form field name: “My job is, or is similar to”.


This means the teacher may identify their title exactly or have a get out clause to pick something that’s broadly correct (’Head of Key Stage’, instead of ‘Head of Key Stage 2’).


You can always finesse their job title in your CRM if they become a more serious prospect or customer.


Option 2: Don’t worry about capturing every single job title and simply offer “Office Staff, Teacher, Senior Leader, Headteacher”. This will cover nearly everyone you care about.


You could have a free text field for job title, which gets you accurate titles. But forget about filtering your list by job title later, as you’ll also have every title under the sun (including abbreviations and misspellings).

We sell exclusively to schools, how do I stop home educators, parents, care givers, and kids filling out my form?

You can’t.


If there isn’t an option for a non-educator experience with your form then they’ll just…bend the truth…and fill in whatever they can to get whatever you’re offering.


You’re better off anticipating this and adding ‘Parent’ to your job title list so you can segment them out in your CRM (or even sending them to a different form)

How can I get teacher emails as opposed to personal emails?

An example of a bad email address form field with just the words email in it, and a better form field asking for the contacts best email address.

If you are looking for school domain emails instead of personal emails we advise using the form field name: “Professional email” or “School email” (as opposed to just “email”). You may as well be explicit.


BUT don’t automatically assume getting their teacher email address is the smartest strategy.


Why getting a personal email is better than a school email


Name the email field “My best email address is” and, if you get their Gmail, Hotmail, Yahoo, or whatever, you gain several advantages:


  1. If they leave their job (teachers often move schools) then they abandon their school email too. This means losing potentially a great advocate for your product when they start at a new school. A personal email address (and your route into their inbox) travels with them.
  2. Schools email addresses tend to be super long and, having seen tens of thousands of school email address through our client campaigns, the chance of the teacher spelling it incorrectly is higher than you’d think, leading to hard bounces.
  3. Personal email addresses won’t get blocked by an over zealous school IT policy, ensuring your message gets through.
Just make sure your opt in process is clear, GDPR friendly, and easy to understand.

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